(Update) Canada e-Manifest Requirement for Freight Forwarders

Dear Valued Customers,

Canada Border Services Agency (CBSA) has issued a notice regarding the e-Manifest implementation timeline for Freight Forwarders to electronically transmit advance house bill data on consolidated freight to Canada. Effective from November 7, 2016, the e-Manifest House Bill (eHBL) has become mandatory for Freight Forwarders. The general requirements for Freight Forwarders are as follows:

Electronic House bills

Freight forwarders are required to transmit advance house bill data electronically to the CBSA, and the data must be received and validated by the CBSA prior to arrival, within the prescribed mode-specific time frames.

Close Messages

Freight forwarders will also be required to transmit a house bill ‘close’ message once all house bills within a consolidated shipment have been sent to the CBSA. The Close message establishes the link between the previous Cargo Control Number (CCN) and the lower-level house bills in the chain of cargo control.

8000-Series Carrier Code

Freight forwarders will require a CBSA-issued, 8000-series code (a four-character code that begins with an 8) to transact business with the CBSA, including the advance electronic transmission of house bill / supplementary data. Detailed information on obtaining a CBSA-issued carrier code is available in the Commercial Carriers section of the CBSA Web site.

Sub-Location Codes

A sub-location code (Warehouse Office code) consists of a four-digit identification number where the shipment is to be warehoused for inland release and identifies the location of goods within a sufferance warehouse. Carriers, freight forwarders, and agents must include sufferance warehouse sub-location codes on cargo control documents. Please find YML Carrier/Sub-Location codes for filing as the attached file in the bottom of the notice.

Implementation timeline for Freight Forwarders:

From November 7, 2016, to January 10, 2017, the CBSA will provide freight forwarders with a period of transition during which penalties for non-compliance will not be issued and the CBSA will work closely with freight forwarders on corrective measures.

From January 11, 2017, to July 11, 2017, freight forwarders deemed to be non-compliant with eManifest requirements may be issued zero-rated penalties (non-monetary) under the CBSA’s Administrative Monetary Penalty System (AMPS).

Beginning July 12, 2017, freight forwarders deemed to be non-compliant with eManifest requirements may be issued monetary AMPS penalties.

For more information concerning eManifest for Forwarders requirements, please refer to below CBSA website:



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